Compile Archive of DV Work Papers

Next, let’s learn about compiling and archiving DV work papers, including what documentation CMS requires.

Documentation Required in Archive

The DVC prepares a complete archive of work papers connected with the annual DV and gives it to the SO. At a minimum, this archive has the following documentation:

• Documentation of Data Validation
• Documentation of DVC selection process
• Documentation of completion of CMS DV training for all staff assigned to the DV team
• Completed OAI (Appendix E), including all documentation given in response to OAI, Section 5
• Final site visit agenda
• Completed sign-in sheets from site visit, if used
• Final Interview Discussion Guide used during site visit
• Copies of any formal presentations during site visit
• Notes on staff interviews and demonstrations during site visit
• Census or sample data
• More documentation provided by SO during or after site visit
• Draft findings in the EES (Appendix B)
• Notes on issues resulting in changes to draft findings
• Final EES (Appendix B) should be uploaded into PRDVM

Refer to Section 6.1 of the DV Manual for more information on compiling and archiving DV work papers.